Sourcing
Take the headache out of managing tenders by centralising activities all in one platform
Challenges faced when managing tenders
- Relying on your DMS, email or spreadsheets to issue and track tenders?
- Performing quote analysis and evaluations in spreadsheets, missing out on important insights due to lack of centralisation?
- Ever awarded too much work to a vendor that couldn't handle it?
- Scrambling to pull together various tender documents saved across multiple places when it's time to be audited?
- Spending too much time preparing and tracking approvals for Recommendation for Award?
Smart RFQ compilation
Compiling tender information has never been easier. Use Felix to attach documents, input key dates, nominate evaluation criteria and establish a Pricing Schedule all within the platform.
Intelligent vendor matching will recommend vendors based on your search criteria and smart automation will ensure the right stakeholders approve the RFQ release, if required.
Using Sourcing means that:
- You can take advantage of DMS integrations for easy import and update of RFQ documents
- A Pricing Schedule is created within the platform, with vendors inputting information in Felix instead of an attached spreadsheet
- Delegation of Authority is automated and streamlined, providing governance across the RFQ process
Simplified RFQ administration
Say goodbye to communicating with vendors through countless emails, which becomes difficult and confusing to track.
With Felix, the entire RFQ administration process is completed in-platform. Know who is sent what and when, if receipt has been confirmed, if the work has been quoted and stay on top of vendor questions and your responses.
As your central hub for keeping vendors informed throughout the RFQ process, Felix creates efficiencies which saves you time, while providing you with the visibility to ensure you know what is happening at every stage of the RFQ.
Easy side-by-side quote comparison
Use the Pricing Schedule to conduct powerful quote normalisation to ensure your organisation is getting the most competitive outcome.
Normalise financial and non-financial factors in-platform. Our functionality includes all the flexibility you would expect to see in a spreadsheet, helping you compare apples to apples.
Normalised results are made clear so that approval stakeholders can understand how you’ve arrived at tendering decisions, for complete transparency backed by audit trails.
Award executed in a matter of clicks
Felix compiles all the information you need to put forward a Recommendation for Award in a few simple clicks.
Save time with automated approval workflows that ensure the correct stakeholders are reached, based on the project and the value of the package. If approvers are on the same level, Felix allows for parallel endorsement, speeding up the approval process even further.
The approval process is quick and straightforward. Relevant stakeholders receive a summary of the critical information they need to know, with the option of clicking through to Felix for the finer details. All information is at their fingertips allowing them to approve or decline with comments.
